Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás

Detalhes bibliográficos
Autor(a) principal: Rezende, Laura Vilela Rodrigues
Data de Publicação: 2018
Outros Autores: Costa, Nathaly Rodrigues da
Tipo de documento: Artigo
Idioma: por
Título da fonte: Informação & Informação
DOI: 10.5433/1981-8920.2018v23n3p230
Texto Completo: https://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551
Resumo: Introduction: The use of Information and Communication Technologies has brought challenges related to digital preservation. Objective: Diagnosis of the production and preservation of archival documents in digital format at the Federal University of Goias (UFG) and mapping of Brazilian legislation on digital documents. Methodology: Quantitative research; bibliographical and documentary; questionnaire on the situation of the production and storage of the digital archival documents in the UFG’s academic units and analysis of the Brazilian legislation on digital documents. Results: Participants' performance profile: coordinators of undergraduate courses (54 replies), coordinators of stricto sensu (44 replies), coordinators of research (16 replies), coordinators of postgraduate lato sensu (10 replies) and extension Coordinators (6 replies). Period of digital documents creation: from 2000 to 2015. 43% stated that most documents are original digital natives, without digital authenticity. Criteria for the organization of digital documents: subject (65%), date (49%). Document storage locations: 84% on UFG computers, 47% on CDs or DVDs, and 6% on remote storage ("cloud"). 55% of coordination do not use preservation strategy. 21 normative instruments on digital objects and preservation were found. Conclusions: The results of the research are important to justify the need to implement actions that include guidelines on the production, use, processing, evaluation and storage of documents, both in paper and digital media. One of the actions that were driven by the present research was the approval of Resolution n. 045/2017, which instituted the Preservation Policy of Digital Archives of UFG.
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spelling Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of GoiásDiagnóstico sobre la producción y preservación de la documentación arquivística en medio digital en el ámbito de la Universidad Federal de GoiásDiagnóstico sobre a produção e preservação da documentação arquivística em meio digital no âmbito da Universidade Federal de GoiásDocument managementDigital archival documentDigital preservationGestión de documentosDocumento de archivo digitalPreservación digitalGestão de documentosDocumento arquivístico digitalPreservação digitalIntroduction: The use of Information and Communication Technologies has brought challenges related to digital preservation. Objective: Diagnosis of the production and preservation of archival documents in digital format at the Federal University of Goias (UFG) and mapping of Brazilian legislation on digital documents. Methodology: Quantitative research; bibliographical and documentary; questionnaire on the situation of the production and storage of the digital archival documents in the UFG’s academic units and analysis of the Brazilian legislation on digital documents. Results: Participants' performance profile: coordinators of undergraduate courses (54 replies), coordinators of stricto sensu (44 replies), coordinators of research (16 replies), coordinators of postgraduate lato sensu (10 replies) and extension Coordinators (6 replies). Period of digital documents creation: from 2000 to 2015. 43% stated that most documents are original digital natives, without digital authenticity. Criteria for the organization of digital documents: subject (65%), date (49%). Document storage locations: 84% on UFG computers, 47% on CDs or DVDs, and 6% on remote storage ("cloud"). 55% of coordination do not use preservation strategy. 21 normative instruments on digital objects and preservation were found. Conclusions: The results of the research are important to justify the need to implement actions that include guidelines on the production, use, processing, evaluation and storage of documents, both in paper and digital media. One of the actions that were driven by the present research was the approval of Resolution n. 045/2017, which instituted the Preservation Policy of Digital Archives of UFG.Introducción: El uso de las tecnologías de la información y la comunicación ha traído retos relacionados con la preservación digital. Objetivo: Diagnóstico de la producción y preservación de los documentos archivísticos en formato digital en la Universidad Federal de Goiás (UFG) y mapeo de la legislación brasileña sobre documentos digitales. Metodología: Investigación cuantitativa; bibliográfica y documental; cuestionario sobre la situación de la producción y almacenamiento de los documentos archivísticos digitales en las unidades académicas de la UFG y análisis de la legislación archivística nacional sobre documentos digitales. Resultados: Perfil de actuación de los participantes: coordinadores de graduación (54 respuestas), coordinadores de postgrado stricto sensu (44 respuestas), coordinadores de investigación (16 respuestas), coordinadores de postgrado lato sensu (10 respuestas), coordinadores de Extensión (6 contestaciones). Período de creación de documentos digitales: de 2000 a 2015. El 43% afirmó que la mayoría de los documentos son nativos digitales originales, sin autenticidad digital. Criterios de organización de los documentos digitales: asunto (65%), fecha (49%). Lugares de almacenamiento de los documentos: 84% en los ordenadores de la UFG, 47% en CD o DVD y 6% en almacenamiento remoto ("nube"). El 55% de las coordinaciones no utiliza estrategia de preservación. Levantamiento de 21 instrumentos normativos sobre objetos digitales y preservación. Conclusiones: Los resultados de la investigación son importantes para justificar la necesidad de implementar acciones dirigidas a orientaciones sobre la producción, uso, tramitación, evaluación y almacenamiento de los documentos, tanto en soporte de papel y en medio digital. Una de las acciones que fueron impulsadas por la presente investigación fue la aprobación de la Resolución n. 045/2017, que instituyó la Política de Preservación de Documentos Archivos Digitales de la UFG.Introdução: O uso das Tecnologias da Informação e Comunicação tem trazido desafios ligados à preservação digital. Objetivo: Diagnóstico da produção e preservação dos documentos arquivísticos em formato digital na Universidade Federal de Goiás (UFG) e mapeamento da legislação brasileira sobre documentos digitais. Metodologia: Pesquisa quantitativa; bibliográfica e documental; questionário sobre a situação da produção e armazenamento dos documentos arquivísticos digitais nas unidades acadêmicas da UFG e análise da legislação arquivística nacional sobre documentos digitais. Resultados: Primeira etapa da pesquisa: Perfil de atuação dos participantes: coordenadores de graduação (54 respostas), coordenadores de pós-graduação stricto sensu (44 respostas), coordenadores de pesquisa (16 respostas), coordenadores de pós-graduação lato sensu (10 respostas) e coordenadores de extensão (6 respostas). Período de criação dos documentos digitais: de 2000 até 2015. 43% afirmou que a maioria dos documentos são nativos digitais originais, sem autenticidade digital. Critérios de organização dos documentos digitais: por assunto (65%), por data (49%). Locais de armazenamento dos documentos: 84% nos computadores da UFG, 47% em CDs ou DVDs e 6% em armazenamento remoto (“nuvem”). 55% das coordenações não utiliza estratégia de preservação. Segunda etapa da pesquisa: Levantamento de 21 instrumentos normativos sobre documentos digitais e preservação. Conclusões: Os resultados são relevantes pois justificam a necessidade de se implementar ações que contemplem orientações sobre a produção, uso, tramitação, avaliação e armazenamento dos documentos, tanto em suporte de papel quanto em meio digital. Uma das ações que foram impulsionadas pela presente pesquisa foi a aprovação da Resolução n. 045/2017, que instituiu a Política de Preservação de Documentos Arquivísticos Digitais da UFG.Universidade Estadual de Londrina2018-12-27info:eu-repo/semantics/articleinfo:eu-repo/semantics/publishedVersionapplication/pdfhttps://ojs.uel.br/revistas/uel/index.php/informacao/article/view/2655110.5433/1981-8920.2018v23n3p230Informação & Informação; v. 23 n. 3 (2018); 230-2591981-8920reponame:Informação & Informaçãoinstname:Universidade Estadual de Londrina (UEL)instacron:UELporhttps://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551/pdfCopyright (c) 2018 Informação & Informaçãoinfo:eu-repo/semantics/openAccessRezende, Laura Vilela RodriguesCosta, Nathaly Rodrigues da2022-07-06T12:13:03Zoai:ojs.pkp.sfu.ca:article/26551Revistahttps://www.uel.br/revistas/uel/index.php/informacao/indexPUBhttps://www.uel.br/revistas/uel/index.php/informacao/oai||infoeinfo@uel.br10.5433/1981-89201981-89201414-2139opendoar:2022-07-06T12:13:03Informação & Informação - Universidade Estadual de Londrina (UEL)false
dc.title.none.fl_str_mv Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
Diagnóstico sobre la producción y preservación de la documentación arquivística en medio digital en el ámbito de la Universidad Federal de Goiás
Diagnóstico sobre a produção e preservação da documentação arquivística em meio digital no âmbito da Universidade Federal de Goiás
title Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
spellingShingle Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
Rezende, Laura Vilela Rodrigues
Document management
Digital archival document
Digital preservation
Gestión de documentos
Documento de archivo digital
Preservación digital
Gestão de documentos
Documento arquivístico digital
Preservação digital
Rezende, Laura Vilela Rodrigues
Document management
Digital archival document
Digital preservation
Gestión de documentos
Documento de archivo digital
Preservación digital
Gestão de documentos
Documento arquivístico digital
Preservação digital
title_short Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
title_full Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
title_fullStr Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
title_full_unstemmed Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
title_sort Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
author Rezende, Laura Vilela Rodrigues
author_facet Rezende, Laura Vilela Rodrigues
Rezende, Laura Vilela Rodrigues
Costa, Nathaly Rodrigues da
Costa, Nathaly Rodrigues da
author_role author
author2 Costa, Nathaly Rodrigues da
author2_role author
dc.contributor.author.fl_str_mv Rezende, Laura Vilela Rodrigues
Costa, Nathaly Rodrigues da
dc.subject.por.fl_str_mv Document management
Digital archival document
Digital preservation
Gestión de documentos
Documento de archivo digital
Preservación digital
Gestão de documentos
Documento arquivístico digital
Preservação digital
topic Document management
Digital archival document
Digital preservation
Gestión de documentos
Documento de archivo digital
Preservación digital
Gestão de documentos
Documento arquivístico digital
Preservação digital
description Introduction: The use of Information and Communication Technologies has brought challenges related to digital preservation. Objective: Diagnosis of the production and preservation of archival documents in digital format at the Federal University of Goias (UFG) and mapping of Brazilian legislation on digital documents. Methodology: Quantitative research; bibliographical and documentary; questionnaire on the situation of the production and storage of the digital archival documents in the UFG’s academic units and analysis of the Brazilian legislation on digital documents. Results: Participants' performance profile: coordinators of undergraduate courses (54 replies), coordinators of stricto sensu (44 replies), coordinators of research (16 replies), coordinators of postgraduate lato sensu (10 replies) and extension Coordinators (6 replies). Period of digital documents creation: from 2000 to 2015. 43% stated that most documents are original digital natives, without digital authenticity. Criteria for the organization of digital documents: subject (65%), date (49%). Document storage locations: 84% on UFG computers, 47% on CDs or DVDs, and 6% on remote storage ("cloud"). 55% of coordination do not use preservation strategy. 21 normative instruments on digital objects and preservation were found. Conclusions: The results of the research are important to justify the need to implement actions that include guidelines on the production, use, processing, evaluation and storage of documents, both in paper and digital media. One of the actions that were driven by the present research was the approval of Resolution n. 045/2017, which instituted the Preservation Policy of Digital Archives of UFG.
publishDate 2018
dc.date.none.fl_str_mv 2018-12-27
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dc.identifier.uri.fl_str_mv https://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551
10.5433/1981-8920.2018v23n3p230
url https://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551
identifier_str_mv 10.5433/1981-8920.2018v23n3p230
dc.language.iso.fl_str_mv por
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dc.relation.none.fl_str_mv https://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551/pdf
dc.rights.driver.fl_str_mv Copyright (c) 2018 Informação & Informação
info:eu-repo/semantics/openAccess
rights_invalid_str_mv Copyright (c) 2018 Informação & Informação
eu_rights_str_mv openAccess
dc.format.none.fl_str_mv application/pdf
dc.publisher.none.fl_str_mv Universidade Estadual de Londrina
publisher.none.fl_str_mv Universidade Estadual de Londrina
dc.source.none.fl_str_mv Informação & Informação; v. 23 n. 3 (2018); 230-259
1981-8920
reponame:Informação & Informação
instname:Universidade Estadual de Londrina (UEL)
instacron:UEL
instname_str Universidade Estadual de Londrina (UEL)
instacron_str UEL
institution UEL
reponame_str Informação & Informação
collection Informação & Informação
repository.name.fl_str_mv Informação & Informação - Universidade Estadual de Londrina (UEL)
repository.mail.fl_str_mv ||infoeinfo@uel.br
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dc.identifier.doi.none.fl_str_mv 10.5433/1981-8920.2018v23n3p230