Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás
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Data de Publicação: | 2018 |
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Tipo de documento: | Artigo |
Idioma: | por |
Título da fonte: | Informação & Informação |
DOI: | 10.5433/1981-8920.2018v23n3p230 |
Texto Completo: | https://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551 |
Resumo: | Introduction: The use of Information and Communication Technologies has brought challenges related to digital preservation. Objective: Diagnosis of the production and preservation of archival documents in digital format at the Federal University of Goias (UFG) and mapping of Brazilian legislation on digital documents. Methodology: Quantitative research; bibliographical and documentary; questionnaire on the situation of the production and storage of the digital archival documents in the UFG’s academic units and analysis of the Brazilian legislation on digital documents. Results: Participants' performance profile: coordinators of undergraduate courses (54 replies), coordinators of stricto sensu (44 replies), coordinators of research (16 replies), coordinators of postgraduate lato sensu (10 replies) and extension Coordinators (6 replies). Period of digital documents creation: from 2000 to 2015. 43% stated that most documents are original digital natives, without digital authenticity. Criteria for the organization of digital documents: subject (65%), date (49%). Document storage locations: 84% on UFG computers, 47% on CDs or DVDs, and 6% on remote storage ("cloud"). 55% of coordination do not use preservation strategy. 21 normative instruments on digital objects and preservation were found. Conclusions: The results of the research are important to justify the need to implement actions that include guidelines on the production, use, processing, evaluation and storage of documents, both in paper and digital media. One of the actions that were driven by the present research was the approval of Resolution n. 045/2017, which instituted the Preservation Policy of Digital Archives of UFG. |
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Informação & Informação |
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Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of GoiásDiagnóstico sobre la producción y preservación de la documentación arquivística en medio digital en el ámbito de la Universidad Federal de GoiásDiagnóstico sobre a produção e preservação da documentação arquivística em meio digital no âmbito da Universidade Federal de GoiásDocument managementDigital archival documentDigital preservationGestión de documentosDocumento de archivo digitalPreservación digitalGestão de documentosDocumento arquivístico digitalPreservação digitalIntroduction: The use of Information and Communication Technologies has brought challenges related to digital preservation. Objective: Diagnosis of the production and preservation of archival documents in digital format at the Federal University of Goias (UFG) and mapping of Brazilian legislation on digital documents. Methodology: Quantitative research; bibliographical and documentary; questionnaire on the situation of the production and storage of the digital archival documents in the UFG’s academic units and analysis of the Brazilian legislation on digital documents. Results: Participants' performance profile: coordinators of undergraduate courses (54 replies), coordinators of stricto sensu (44 replies), coordinators of research (16 replies), coordinators of postgraduate lato sensu (10 replies) and extension Coordinators (6 replies). Period of digital documents creation: from 2000 to 2015. 43% stated that most documents are original digital natives, without digital authenticity. Criteria for the organization of digital documents: subject (65%), date (49%). Document storage locations: 84% on UFG computers, 47% on CDs or DVDs, and 6% on remote storage ("cloud"). 55% of coordination do not use preservation strategy. 21 normative instruments on digital objects and preservation were found. Conclusions: The results of the research are important to justify the need to implement actions that include guidelines on the production, use, processing, evaluation and storage of documents, both in paper and digital media. One of the actions that were driven by the present research was the approval of Resolution n. 045/2017, which instituted the Preservation Policy of Digital Archives of UFG.Introducción: El uso de las tecnologías de la información y la comunicación ha traído retos relacionados con la preservación digital. Objetivo: Diagnóstico de la producción y preservación de los documentos archivísticos en formato digital en la Universidad Federal de Goiás (UFG) y mapeo de la legislación brasileña sobre documentos digitales. Metodología: Investigación cuantitativa; bibliográfica y documental; cuestionario sobre la situación de la producción y almacenamiento de los documentos archivísticos digitales en las unidades académicas de la UFG y análisis de la legislación archivística nacional sobre documentos digitales. Resultados: Perfil de actuación de los participantes: coordinadores de graduación (54 respuestas), coordinadores de postgrado stricto sensu (44 respuestas), coordinadores de investigación (16 respuestas), coordinadores de postgrado lato sensu (10 respuestas), coordinadores de Extensión (6 contestaciones). Período de creación de documentos digitales: de 2000 a 2015. El 43% afirmó que la mayoría de los documentos son nativos digitales originales, sin autenticidad digital. Criterios de organización de los documentos digitales: asunto (65%), fecha (49%). Lugares de almacenamiento de los documentos: 84% en los ordenadores de la UFG, 47% en CD o DVD y 6% en almacenamiento remoto ("nube"). El 55% de las coordinaciones no utiliza estrategia de preservación. Levantamiento de 21 instrumentos normativos sobre objetos digitales y preservación. Conclusiones: Los resultados de la investigación son importantes para justificar la necesidad de implementar acciones dirigidas a orientaciones sobre la producción, uso, tramitación, evaluación y almacenamiento de los documentos, tanto en soporte de papel y en medio digital. Una de las acciones que fueron impulsadas por la presente investigación fue la aprobación de la Resolución n. 045/2017, que instituyó la Política de Preservación de Documentos Archivos Digitales de la UFG.Introdução: O uso das Tecnologias da Informação e Comunicação tem trazido desafios ligados à preservação digital. Objetivo: Diagnóstico da produção e preservação dos documentos arquivísticos em formato digital na Universidade Federal de Goiás (UFG) e mapeamento da legislação brasileira sobre documentos digitais. Metodologia: Pesquisa quantitativa; bibliográfica e documental; questionário sobre a situação da produção e armazenamento dos documentos arquivísticos digitais nas unidades acadêmicas da UFG e análise da legislação arquivística nacional sobre documentos digitais. Resultados: Primeira etapa da pesquisa: Perfil de atuação dos participantes: coordenadores de graduação (54 respostas), coordenadores de pós-graduação stricto sensu (44 respostas), coordenadores de pesquisa (16 respostas), coordenadores de pós-graduação lato sensu (10 respostas) e coordenadores de extensão (6 respostas). Período de criação dos documentos digitais: de 2000 até 2015. 43% afirmou que a maioria dos documentos são nativos digitais originais, sem autenticidade digital. Critérios de organização dos documentos digitais: por assunto (65%), por data (49%). Locais de armazenamento dos documentos: 84% nos computadores da UFG, 47% em CDs ou DVDs e 6% em armazenamento remoto (“nuvem”). 55% das coordenações não utiliza estratégia de preservação. Segunda etapa da pesquisa: Levantamento de 21 instrumentos normativos sobre documentos digitais e preservação. Conclusões: Os resultados são relevantes pois justificam a necessidade de se implementar ações que contemplem orientações sobre a produção, uso, tramitação, avaliação e armazenamento dos documentos, tanto em suporte de papel quanto em meio digital. Uma das ações que foram impulsionadas pela presente pesquisa foi a aprovação da Resolução n. 045/2017, que instituiu a Política de Preservação de Documentos Arquivísticos Digitais da UFG.Universidade Estadual de Londrina2018-12-27info:eu-repo/semantics/articleinfo:eu-repo/semantics/publishedVersionapplication/pdfhttps://ojs.uel.br/revistas/uel/index.php/informacao/article/view/2655110.5433/1981-8920.2018v23n3p230Informação & Informação; v. 23 n. 3 (2018); 230-2591981-8920reponame:Informação & Informaçãoinstname:Universidade Estadual de Londrina (UEL)instacron:UELporhttps://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551/pdfCopyright (c) 2018 Informação & Informaçãoinfo:eu-repo/semantics/openAccessRezende, Laura Vilela RodriguesCosta, Nathaly Rodrigues da2022-07-06T12:13:03Zoai:ojs.pkp.sfu.ca:article/26551Revistahttps://www.uel.br/revistas/uel/index.php/informacao/indexPUBhttps://www.uel.br/revistas/uel/index.php/informacao/oai||infoeinfo@uel.br10.5433/1981-89201981-89201414-2139opendoar:2022-07-06T12:13:03Informação & Informação - Universidade Estadual de Londrina (UEL)false |
dc.title.none.fl_str_mv |
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás Diagnóstico sobre la producción y preservación de la documentación arquivística en medio digital en el ámbito de la Universidad Federal de Goiás Diagnóstico sobre a produção e preservação da documentação arquivística em meio digital no âmbito da Universidade Federal de Goiás |
title |
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás |
spellingShingle |
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás Rezende, Laura Vilela Rodrigues Document management Digital archival document Digital preservation Gestión de documentos Documento de archivo digital Preservación digital Gestão de documentos Documento arquivístico digital Preservação digital Rezende, Laura Vilela Rodrigues Document management Digital archival document Digital preservation Gestión de documentos Documento de archivo digital Preservación digital Gestão de documentos Documento arquivístico digital Preservação digital |
title_short |
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás |
title_full |
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás |
title_fullStr |
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás |
title_full_unstemmed |
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás |
title_sort |
Diagnosis on the production and preservation of archival documentation in digital media in the framework of the Federal University of Goiás |
author |
Rezende, Laura Vilela Rodrigues |
author_facet |
Rezende, Laura Vilela Rodrigues Rezende, Laura Vilela Rodrigues Costa, Nathaly Rodrigues da Costa, Nathaly Rodrigues da |
author_role |
author |
author2 |
Costa, Nathaly Rodrigues da |
author2_role |
author |
dc.contributor.author.fl_str_mv |
Rezende, Laura Vilela Rodrigues Costa, Nathaly Rodrigues da |
dc.subject.por.fl_str_mv |
Document management Digital archival document Digital preservation Gestión de documentos Documento de archivo digital Preservación digital Gestão de documentos Documento arquivístico digital Preservação digital |
topic |
Document management Digital archival document Digital preservation Gestión de documentos Documento de archivo digital Preservación digital Gestão de documentos Documento arquivístico digital Preservação digital |
description |
Introduction: The use of Information and Communication Technologies has brought challenges related to digital preservation. Objective: Diagnosis of the production and preservation of archival documents in digital format at the Federal University of Goias (UFG) and mapping of Brazilian legislation on digital documents. Methodology: Quantitative research; bibliographical and documentary; questionnaire on the situation of the production and storage of the digital archival documents in the UFG’s academic units and analysis of the Brazilian legislation on digital documents. Results: Participants' performance profile: coordinators of undergraduate courses (54 replies), coordinators of stricto sensu (44 replies), coordinators of research (16 replies), coordinators of postgraduate lato sensu (10 replies) and extension Coordinators (6 replies). Period of digital documents creation: from 2000 to 2015. 43% stated that most documents are original digital natives, without digital authenticity. Criteria for the organization of digital documents: subject (65%), date (49%). Document storage locations: 84% on UFG computers, 47% on CDs or DVDs, and 6% on remote storage ("cloud"). 55% of coordination do not use preservation strategy. 21 normative instruments on digital objects and preservation were found. Conclusions: The results of the research are important to justify the need to implement actions that include guidelines on the production, use, processing, evaluation and storage of documents, both in paper and digital media. One of the actions that were driven by the present research was the approval of Resolution n. 045/2017, which instituted the Preservation Policy of Digital Archives of UFG. |
publishDate |
2018 |
dc.date.none.fl_str_mv |
2018-12-27 |
dc.type.driver.fl_str_mv |
info:eu-repo/semantics/article info:eu-repo/semantics/publishedVersion |
format |
article |
status_str |
publishedVersion |
dc.identifier.uri.fl_str_mv |
https://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551 10.5433/1981-8920.2018v23n3p230 |
url |
https://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551 |
identifier_str_mv |
10.5433/1981-8920.2018v23n3p230 |
dc.language.iso.fl_str_mv |
por |
language |
por |
dc.relation.none.fl_str_mv |
https://ojs.uel.br/revistas/uel/index.php/informacao/article/view/26551/pdf |
dc.rights.driver.fl_str_mv |
Copyright (c) 2018 Informação & Informação info:eu-repo/semantics/openAccess |
rights_invalid_str_mv |
Copyright (c) 2018 Informação & Informação |
eu_rights_str_mv |
openAccess |
dc.format.none.fl_str_mv |
application/pdf |
dc.publisher.none.fl_str_mv |
Universidade Estadual de Londrina |
publisher.none.fl_str_mv |
Universidade Estadual de Londrina |
dc.source.none.fl_str_mv |
Informação & Informação; v. 23 n. 3 (2018); 230-259 1981-8920 reponame:Informação & Informação instname:Universidade Estadual de Londrina (UEL) instacron:UEL |
instname_str |
Universidade Estadual de Londrina (UEL) |
instacron_str |
UEL |
institution |
UEL |
reponame_str |
Informação & Informação |
collection |
Informação & Informação |
repository.name.fl_str_mv |
Informação & Informação - Universidade Estadual de Londrina (UEL) |
repository.mail.fl_str_mv |
||infoeinfo@uel.br |
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1822182852490428416 |
dc.identifier.doi.none.fl_str_mv |
10.5433/1981-8920.2018v23n3p230 |