Management, preservation and access to records in Brazilian ministries

• Autor(a) principal: Lima, Eliseu dos Santos
• Data de Publicação: 2020
• Outros Autores: Billig Schäfer, Murilo, Seiffert, Claudineli Carin
• Tipo de documento: Artigo
• Idioma: por
• Título da fonte: Ágora (Florianópolis. Online)
• Texto Completo: https://agora.emnuvens.com.br/ra/article/view/922
• topic: Brazilian Ministries; Records management; Digital preservation; Access to records; Digital preservation; Ministérios brasileiros; Gestão arquivística de documentos; Preservação digital; Acesso aos documentos

This study presents an analysis of the aspects of the management, preservation, and access to the records of the Brazilian ministries, with emphasis on records produced in digital media. A survey of data was carried out in twenty-two Brazilian ministries on the following topics: records management policy; existence of a Standing Document Evaluation Committee; sending of deletion of records to the National Archives; computerized system for the production of digital records; existence of a digital preservation policy; and, application of archival platform of access and diffusion of records. It was found that most ministries do not have a record management policy, and although many have a permanent record evaluation committee, there is no effective deletion of records by sending records deletion of records to the National Archives. The use of computerized systems for the production and processing of digital records has been identified, but, on the other hand, the elements of digital records management are attended by a minimal portion of the ministries, representing a perspective that is not conducive to the management, preservation and access to digital records.