The control of active archival documents: entrance, registration, processing and dispatch
Autor(a) principal: | |
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Data de Publicação: | 2017 |
Outros Autores: | |
Tipo de documento: | Artigo |
Idioma: | por |
Título da fonte: | Ágora (Florianópolis. Online) |
Texto Completo: | https://agora.emnuvens.com.br/ra/article/view/616 |
Resumo: | The effective records management of active documents has been a challenge in organizations. The emergence of new ways of receiving and sending documents in the institutions, such as e-mails, has intensified this situation. Controlling documents’ entrance, registration, processing, dispatch and all related procedures, i.e., protocol procedures, is essential for a fast recover of a good quality information that will meet the institution needs. For proper records management in this initial phase is necessary to bring to attention the most common situations and then evaluate possible solutions for the identified problems. This article aims to discuss the aspects related to the protocol procedures’ control and propose a set of metadata related to document management in its initial phase as part of a computerized system for archival document management. For preparing this article it was used the correlation between the empirical observation of the problems found in public institutions and the literature on document management. As a result we propose a metadata model with description of the fields and their applicability in order to control archival documents from its entrance or production until its dispatch or filing in the institution. |
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The control of active archival documents: entrance, registration, processing and dispatchO controle de documentos arquivísticos em trâmite: entrada, registro, movimentação e saídaRecords ManagementProtocol ProceduresArchivalRegistrye-ARQRecords ManagementProtocol ProceduresArchivalRegistrye-ARQGestão de DocumentosProcedimentos de ProtocoloArquivísticaProtocoloe-ARQArquivologiaThe effective records management of active documents has been a challenge in organizations. The emergence of new ways of receiving and sending documents in the institutions, such as e-mails, has intensified this situation. Controlling documents’ entrance, registration, processing, dispatch and all related procedures, i.e., protocol procedures, is essential for a fast recover of a good quality information that will meet the institution needs. For proper records management in this initial phase is necessary to bring to attention the most common situations and then evaluate possible solutions for the identified problems. This article aims to discuss the aspects related to the protocol procedures’ control and propose a set of metadata related to document management in its initial phase as part of a computerized system for archival document management. For preparing this article it was used the correlation between the empirical observation of the problems found in public institutions and the literature on document management. As a result we propose a metadata model with description of the fields and their applicability in order to control archival documents from its entrance or production until its dispatch or filing in the institution.O efetivo gerenciamento arquivístico dos documentos em trâmite tem sido um desafio nas organizações. O surgimento de novas portas de entrada e saída de documentos nas instituições, como o e-mail, tem acentuado ainda mais essa situação. Os controles da entrada, do registro, da tramitação, da saída (expedição) e de todos os procedimentos relacionados, isto é, os procedimentos de protocolo, são imprescindíveis à célere recuperação de uma informação de qualidade que atenda às necessidades institucionais. Para a adequada gestão de documentos nesse momento inicial é necessário identificar as situações relacionadas a essas fases e avaliar soluções possíveis diante das problemáticas identificadas. Esse artigo pretende discutir os aspectos relacionados ao controle dos procedimentos de protocolo e propor um conjunto de metadados relacionados à gestão de documentos em sua fase inicial, como parte de um sistema informatização de gestão de documentos arquivísticos. Para elaboração desse artigo utilizou-se a correlação entre a observação empírica de problemas encontrados em instituições públicas e a pesquisa bibliográfica sobre gestão de documentos. Como resultado, propõe-se modelo de metadados com descrição dos campos e de sua aplicabilidade para o controle de documentos arquivísticos desde sua entrada ou produção até sua saída ou arquivamento na instituição.CIN - CED - UFSC2017-06-30info:eu-repo/semantics/articleinfo:eu-repo/semantics/publishedVersionpalavras chavesPesquisa Qualitativa e Descritivaapplication/pdfhttps://agora.emnuvens.com.br/ra/article/view/616ÁGORA: Arquivologia em debate; Vol. 27 No. 54 (2017); 47-81ÁGORA: Arquivologia em debate; v. 27 n. 54 (2017); 47-812763-90450103-3557reponame:Ágora (Florianópolis. Online)instname:Universidade Federal de Santa Catarina (UFSC)instacron:UFSCporhttps://agora.emnuvens.com.br/ra/article/view/616/pdfCopyright (c) 2017 ÁGORA ISSN 0103-3557info:eu-repo/semantics/openAccessAlves, Ítalo HenriqueSouza, Renato Tarciso Barbosa de2017-07-03T19:52:23Zoai:ojs.agora.emnuvens.com.br:article/616Revistahttps://agora.emnuvens.com.br/raPUBhttps://agora.emnuvens.com.br/ra/oairevista.agora@contato.ufsc.br||ursula.blattmann@ufsc.br2763-90450103-3557opendoar:2017-07-03T19:52:23Ágora (Florianópolis. Online) - Universidade Federal de Santa Catarina (UFSC)false |
dc.title.none.fl_str_mv |
The control of active archival documents: entrance, registration, processing and dispatch O controle de documentos arquivísticos em trâmite: entrada, registro, movimentação e saída |
title |
The control of active archival documents: entrance, registration, processing and dispatch |
spellingShingle |
The control of active archival documents: entrance, registration, processing and dispatch Alves, Ítalo Henrique Records Management Protocol Procedures Archival Registry e-ARQ Records Management Protocol Procedures Archival Registry e-ARQ Gestão de Documentos Procedimentos de Protocolo Arquivística Protocolo e-ARQ Arquivologia |
title_short |
The control of active archival documents: entrance, registration, processing and dispatch |
title_full |
The control of active archival documents: entrance, registration, processing and dispatch |
title_fullStr |
The control of active archival documents: entrance, registration, processing and dispatch |
title_full_unstemmed |
The control of active archival documents: entrance, registration, processing and dispatch |
title_sort |
The control of active archival documents: entrance, registration, processing and dispatch |
author |
Alves, Ítalo Henrique |
author_facet |
Alves, Ítalo Henrique Souza, Renato Tarciso Barbosa de |
author_role |
author |
author2 |
Souza, Renato Tarciso Barbosa de |
author2_role |
author |
dc.contributor.author.fl_str_mv |
Alves, Ítalo Henrique Souza, Renato Tarciso Barbosa de |
dc.subject.por.fl_str_mv |
Records Management Protocol Procedures Archival Registry e-ARQ Records Management Protocol Procedures Archival Registry e-ARQ Gestão de Documentos Procedimentos de Protocolo Arquivística Protocolo e-ARQ Arquivologia |
topic |
Records Management Protocol Procedures Archival Registry e-ARQ Records Management Protocol Procedures Archival Registry e-ARQ Gestão de Documentos Procedimentos de Protocolo Arquivística Protocolo e-ARQ Arquivologia |
description |
The effective records management of active documents has been a challenge in organizations. The emergence of new ways of receiving and sending documents in the institutions, such as e-mails, has intensified this situation. Controlling documents’ entrance, registration, processing, dispatch and all related procedures, i.e., protocol procedures, is essential for a fast recover of a good quality information that will meet the institution needs. For proper records management in this initial phase is necessary to bring to attention the most common situations and then evaluate possible solutions for the identified problems. This article aims to discuss the aspects related to the protocol procedures’ control and propose a set of metadata related to document management in its initial phase as part of a computerized system for archival document management. For preparing this article it was used the correlation between the empirical observation of the problems found in public institutions and the literature on document management. As a result we propose a metadata model with description of the fields and their applicability in order to control archival documents from its entrance or production until its dispatch or filing in the institution. |
publishDate |
2017 |
dc.date.none.fl_str_mv |
2017-06-30 |
dc.type.driver.fl_str_mv |
info:eu-repo/semantics/article info:eu-repo/semantics/publishedVersion palavras chaves Pesquisa Qualitativa e Descritiva |
format |
article |
status_str |
publishedVersion |
dc.identifier.uri.fl_str_mv |
https://agora.emnuvens.com.br/ra/article/view/616 |
url |
https://agora.emnuvens.com.br/ra/article/view/616 |
dc.language.iso.fl_str_mv |
por |
language |
por |
dc.relation.none.fl_str_mv |
https://agora.emnuvens.com.br/ra/article/view/616/pdf |
dc.rights.driver.fl_str_mv |
Copyright (c) 2017 ÁGORA ISSN 0103-3557 info:eu-repo/semantics/openAccess |
rights_invalid_str_mv |
Copyright (c) 2017 ÁGORA ISSN 0103-3557 |
eu_rights_str_mv |
openAccess |
dc.format.none.fl_str_mv |
application/pdf |
dc.publisher.none.fl_str_mv |
CIN - CED - UFSC |
publisher.none.fl_str_mv |
CIN - CED - UFSC |
dc.source.none.fl_str_mv |
ÁGORA: Arquivologia em debate; Vol. 27 No. 54 (2017); 47-81 ÁGORA: Arquivologia em debate; v. 27 n. 54 (2017); 47-81 2763-9045 0103-3557 reponame:Ágora (Florianópolis. Online) instname:Universidade Federal de Santa Catarina (UFSC) instacron:UFSC |
instname_str |
Universidade Federal de Santa Catarina (UFSC) |
instacron_str |
UFSC |
institution |
UFSC |
reponame_str |
Ágora (Florianópolis. Online) |
collection |
Ágora (Florianópolis. Online) |
repository.name.fl_str_mv |
Ágora (Florianópolis. Online) - Universidade Federal de Santa Catarina (UFSC) |
repository.mail.fl_str_mv |
revista.agora@contato.ufsc.br||ursula.blattmann@ufsc.br |
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1789435163384479744 |